Print Page | Report Abuse | Sign In | Join the Community
Awards
AWARDS

Nominations Now Open for WOC 2020 and BEYA 2021!

 

Join us for a live webinar on Wednesday, April 1, 2020 at 3:00 PM EST
where we will be talking about the Women of Color STEM Awards nomination process.

Register for Webinar

BEYA STEM CONFERENCE

Nominate Now for BEYA 2021

For more than two decades, the BEYA STEM Global Competitiveness Conference has attracted top professionals and students from every part of the nation and every field of science, engineering, and technology.

Simply put, the BEYA STEM Global Competitiveness Conference is about opportunities to acquire and retain talent, to learn and network among the best and brightest technology minds in the country.

 


The following recognition events take place at this conference:

WOC STEM CONFERENCE

Nominate Now for WOC 2020

 

The Women of Color (WOC) STEM Conference recognizes outstanding women in the STEM fields and provides excellent opportunities for professional development, networking, and recruiting.

The conference is focused on the development of women in STEM careers and ensures that the superior achievements and importance of these outstanding women are highly visible to all conference participants.

 

The following recognition events take place at this conference:

NOMINATE

BEYA 2021 WOC 2020

 

DATES & DEADLINES

 

2020 WOC STEM Conference

Apr. 30, 2020 Peer-Reviewed (PR) nominations sent for receipt in our office by this date
May 6-15, 2020 Selection panel meets virtually to select award recipients for peer-reviewed award categories
May 15, 2020 Nomination applications for Outstanding Achievement Awards (OAA) due
Jun. 1, 2020 Notification goes out to selection panel
Jun. 8, 2020 Formal notification letters sent to nominators
Jun. 15, 2020 Notification letters sent to Peer-Reviewed (PR) award recipients
Jun. 15, 2020 Registration opens for all award recipients and nominators
Jun. 1, 2019 Notification letters sent to Outstanding Achievement Awardees (OAA) and their nominators
Oct. 8-10, 2020 2020 Women of Color STEM Conference


2021 BEYA STEM Conference

Aug. 31, 2020 Peer-Reviewed (PR) nominations sent for receipt in our office by this date
Sep. 9-18, 2020 Selection panel meets virtually to select award recipients for peer-reviewed award categories
Oct. 1, 2019 Nomination applications for Outstanding Achievement Awards (OAA) due
Oct. 15, 2020 Notification goes out to selection panel
Oct. 22, 2020 Formal notification letters sent to nominators
Oct. 29, 2020 Notification letters sent to Peer-Reviewed (PR) award recipients
Nov. 1, 2020 Registration opens for all award recipients and nominators
Nov. 16, 2019 Notification letters sent to Outstanding Achievement Awardees (OAA) and their nominators
Feb. 11-13, 2021 2021 BEYA STEM Conference

 

Award Categories

 

BEYA STEM Award Categories

BEYA STEM Professional Peer-Reviewed (PR)

These awards are granted to individuals in the workforce. These nomination applications are reviewed and recommended for an award by a panel of leaders from industry, government, and academia.

BEYA STEM Academia Peer-Reviewed (PR)

These awards are granted to individuals in the workforce. These nomination applications are reviewed and recommended for an award by a panel of leaders from industry, government, and academia.

Nominee must be a collegiate faculty or administrative staffer who has demonstrated a strong commitment to preserving superior engineering, scientific and technical education programs.

The nominee package should show:

1. The success of the programs at the nominee's school

2. The timeliness of the programs to the needs of the society and the corporate and public sectors

3. The nominee's effectiveness in generating interest in STEM among women, racial and ethnic minorities

4. The impact on underserved minorities and students seeking careers in STEM

5. Quality of supporting documentation

Nominee must be a teacher or educator with a demonstrated commitment to enhancing STEM career opportunities for women and minorities through promotion of STEM education programs and exemplary teaching and outreach activities.

The nominee package should show:

1. The success of the programs at the nominee's school

2. The timeliness of the programs to the needs of the society and the corporate and public sectors

3. The nominee's effectiveness in generating interest in STEM among women, racial and ethnic minorities

4. The impact on underserved students seeking careers in STEM

5. Quality of supporting documentation

Award recipients are GEM fellowships from the National Consortium for Graduate Degrees for Minorities in Engineering and Science Inc. These award recipients have demonstrated excellence in their work as graduate or postgraduate students or have carried their status as outstanding achievers into the professional ranks.

The nomination packet should show:

1. The impact of the nominee's responsibilities

2. The effect of the nominee's achievements on the organization or facility

3. The breadth of community outreach activities

4. the effect on other minorities seeking science and technology careers

5. Quality of the supporting documentation

This award recognizes an undergraduate or graduate student with creative verve and an accomplished academic record. The nominee should have inspiring grades and a proven desire to help others to succeed. Awards are granted separately for student leadership as undergraduates and as graduate students.

The nomination packet should show:

1. The nominees' extracurricular activities

2. The nominee's academic achievements

3. Impact on other students and their future interests

4. Role model potential

5. Value of contributions to society

6. Quality of supporting documentation

BEYA STEM Outstanding Achievement Award (OAA)

These awards are granted to individuals in the workforce. These nomination applications are reviewed and recommended for an award by a panel of leaders from industry, government, and academia.

These awardees are bright women and men who are shaping the future of engineering, science, and technology.

Trailblazers are men and women actively creating new paths for others in science, research, technology, and development. Some are experienced executives who continuously seek innovative products or lines of thought, some are breaking new ground at the midpoint of their careers, and others are recent graduates who show pioneering promise. But regardless of their career point, they distinguish themselves by constantly setting their sights higher, striving to innovate and open doors for others.



Women of Color STEM Award Categories

Women of Color STEM Professional Peer-Reviewed (PR)

These awards are granted to individuals in the workforce. These nomination applications are reviewed and recommended for an award by a panel of leaders from industry, government and academia.

Women of Color STEM Academia Peer-Reviewed (PR)

These awards are granted to individuals in the academic community. The nomination applications are reviewed and recommended for an award by a panel of leaders from industry, government, and academia.

Women of Color STEM Outstanding Achievement Award (OAA)

These awards are granted to individuals in the workforce and are recommended for these awards by their employer.

 

APPLICATION PREPARATION

 

Preparing the application

All nominations are to be submitted online using our nominations portal.

Select the Apply Online Application button on this page or download All peer-reviewed and outstanding achievement award nominations require a signed nomination form. This form can be found in the Nomination Packet

 

Nominate Now for WOC 2020

 

Nominate Now for BEYA 2021

 

Getting Started

  • Embrace the nomination process as something that is valuable
  • Enlist senior executives and employee resource groups
  • Send out a call for nomination within your organization
  • Create an internal review group to select the candidates for whom your organization will submit nomination packages

What is required to complete the nomination package?

Determine who in your organization should be considered as a nominee. For maximum impact, we suggest:

  • Discuss potential candidates for an award category with your nomination team
  • Give everyone involved a copy of the nomination packet or links to this website
  • Solicit nomination recommendation from your nomination team
  • Use the information on the Award Categories tab to select the appropriate award for the candidate
  • Collect the items required for the nomination package. See the Nomination Checklist
  • If applying online, combine the items on the Nomination Checklist into a single PDF file with each section appearing in the same order as the Checklist
  • If applying by mail, combine the items on the Nomination Checklist with each section appearing in the same order as the Checklist and bind in a three-ring binder or other packaging that allows for easy copying
  • Submit your application for receipt on or before the deadline
Other Information
  • Applications that are incomplete, that are missing items from the Nomination Checklist may be rejected by the selection committee
  • Self-nominations are not accepted
  • Nominators should take extra care ensuring that nominee contact information (including name and current title) is current
  • Nominators should provide his/her current contact information to facilitate notifications and other communication
Need Help of Have Questions?

We understand that the process can seem overwhelming. We are here to help with any questions or concerns that comes your way in preparing your employee nomination package. Please direct any questions you have to your account manager or submit them online to  nominations@ccgmag.com

APPLICATION CHECKLIST

Include the following items in the same order as indicated below. We do not accept faxed copies of nomination packages. Apply online by visiting www.ccgheroes.com. You will be required to upload two different PDF files: the nomination package and the  nomination form. Packages that are not in the format below will be returned to the nominator.

 

BEYA STEM Peer-Reviewed Award Requirements

Cover Page

This should contain the conference name and year; name and title of the nominee, nominee’s organization’s name, and the award category.

Table of Contents

Lists all of the items below and the page numbers where each item begins.

Cover letter / Reason for nomination

The first document of the nomination package should be a one or two-page letter by the nominator, clearly stating why the candidate is being nominated. Please be aware that the higher the level of the nominator, the greater the impact. The letter should spell out why the candidate should be recognized in the selected award classification. It should discuss as well the impact of the candidate’s contributions to the company and give some idea of the value to society of the candidate’s performance, on and off the job.

Nomination form (writable PDF)

If the nomination form is illegible, the package will be rejected.

Current biographies or resume

The panel looks for a career path. They also look for important technical breakthroughs.

The nominee’s biography is considered the most important part of a nominee’s nomination package. This is the point where all crucial decisions, career changes, community involvement, etc. should be concisely detailed in a one to two page document. Carefully select high points that truly show the nominee’s talents, leadership skills, and various innovations.

 Full job description or curriculum vitae 

The panel may know nothing about the candidate’s field. They look for a job description that explains his or her work experience. Why is it important? Is it groundbreaking? The job description should distinguish the nominee.

Organizational Chart

Who is the candidate? How important is he or she within the organization? An organizational chart should give the selection panel an idea of where the nominee fits within his or her department and organization.

Papers and articles by and about the nominee

The selection panel respects research. Because it is very unlikely that the selection panel will have time to read the material, we have asked nominators to enclose a brief summary highlighting the main points of each article.

Letters of recommendation

Although the selection panel will not penalize candidates without letters of recommendation, letters from a well-placed person can mean a lot. Letters from others outside the organization, who know about outside activities or about the value of the person’s contributions in the field, are also helpful.

Other significant supporting materials (i.e. patents, awards, academic record, etc.)

The panel will be looking for personal history information explaining the candidate’s background, struggles and achievements, awards or certificates received, patents received or pending.

Recent color photograph. Acceptable formats include the following:

  • Color or black & white photographs — maximum size 8”x10”; minimum size 5”x7”

  • Digital photographs — High-resolution only. Minimum 300 dpi resolution. EPS, JPEG, or TIFF format. Minimum size 5”x7”. Please DO NOT send photos in Microsoft Word or in PowerPoint.

  • Save files as "firstname_lastname.filetype.” such as John_Smith.jpg

 

 

 

APPLICATION CHECKLIST

Include the following items in the same order as indicated below. We do not accept faxed copies of nomination packages. Apply online by visiting www.ccgheroes.com. You will be required to upload two different PDF files: the nomination package and the  nomination form. Packages that are not in the format below will be returned to the nominator.

 

OAA Awards Checklist

Nomination form (writable PDF) 

If the nomination form is illegible, the package will be rejected.

Current biographies or resume

The panel looks for a career path. They also look for important technical breakthroughs.

The nominee’s biography is considered the most important part of a nominee’s nomination package. This is the point where all crucial decisions, career changes, community involvement, etc. should be concisely detailed in a one to two page document. Carefully select high points that truly show the nominee’s talents, leadership skills, and various innovations.

Cover letter / Reason for nomination

 The first document of the nomination package should be a one or two page letter by the nominator, clearly stating why the candidate is being nominated. Please be aware that the higher the level of the nominator, the greater the impact. The letter should spell out why the candidate should be recognized in the selected award classification. It should discuss as well the impact of the candidate’s contributions to the company and give some idea of the value to society of the candidate’s performance, on and off the job.

Recent color photograph. Acceptable formats include the following:

  • Color or black & white photographs — maximum size 8”x10”; minimum size 5”x7”

  • Digital photographs — High-resolution only. Minimum 300 dpi resolution. EPS, JPEG, or TIFF format. Minimum size 5”x7”. Please DO NOT send photos in Microsoft Word or in PowerPoint.

  • Save files as "firstname_lastname.filetype.” such as John_Smith.jpg

 

 

 

 

 

 

 

Post Nomination

  • Make sure your nominees feel special. Take this as an opportunity to show the importance of diversity in your organization
  • Highlight them in your organization's newsletter
  • Host a special luncheon for them, giving them your own award for being nominated

 

NOTIFICATION


Award winners are notified by U.S. mail 7 to 10 days after the nominator is notified
Award winners will receive information about:

  1. The venue where the award will be presented, to include dates, time, and location
  2. General conference information
  3. Speech requirements, if applicable
  4. Information about the award categories and their requirements
  5. Instructions on how to register for the conference

 

Non-Winners are notified by U.S. mail 7 to 14 days after the nominator is notified 
Non-Winners will receive information about:

  1. Certificate of Nomination
  2. General conference information
  3. Instructions on how to register for the conference taking advantage of a special nominee discount

 

Nominators are notified by U.S. mail 5 to 15 working days after the meeting of the selection panel 
Nominators will receive information about:

  1. The status of their nominees
  2. General conference information
  3. Instructions on how to register for the conference taking advantage of a special nominee discount

 

 

 

 

 



Winner Selection

 

SELECTION CRITERIA

There are two groups of awards granted at our conferences. The peer-reviewed (PR) awards are extensive and go through the rigor of a selection panel review to determine which candidates are granted awards. We recommend that you pay close attention to the selection criteria for each of the award categories. The selection panel will not review incomplete applications. Also, make sure that you follow the checklist before submitting your application.

The second group of award applications, the outstanding achievement awards (OAA), require less preparation and are employer recommendations for the candidate to receive an award. These applications are not subjected to review by a selection panel. Note that the deadline for this group of awards is after the deadline for the peer-reviewed applications.

 

What Helps Determine a Winner?

In all categories of peer-reviewed awards, letters of recommendation from managers and executives within the hierarchy of the nominee's place of employment weigh heavily in the committee's consideration of the impact of the nominee's achievements.

Descriptions of the scope of the nominee's responsibilities, effect of the achievements on the company or facility, breadth of community outreach activities, and effect on other minorities seeking science and technology careers are very important.

Letters describing responses by community leaders and other interested parties to the nominee's activities and achievements also will be considered.